Allotments AGM 2015

Meeting:         Annual General Meeting Anstruther and District Allotments Association

Venue:                        Dreel Tavern

Date:               30/4/2015

	Item	Notes
1	Welcome, introductions and apologies  Judith, Rene, Kev C, Kev L, Norman, Carl and Ali
2	Minutes from previous AGM meeting – approved
3	Chairs report Circulated previously. Ali read from it	Rennie suggest that the Waid must be commended for their work - agreed Carl notes that it is the year of food and drink for Scotland
4	Finance Presentation of accounts by Norman Quite a bit of money comes from Floral fund which is from Fife council and managed by Carl. Ali has fundraised for edible routes which still has £160 surplus. General fund is our main interest as it covers ground rent, maintenance Start of year £508. End of year £612 Proposes fees stay the same for the year ahead. However, the new lease it’s still to be finalised and these costs may need changing later. If lease is not renewed then funds would be returned Judith asks if we can purchase 2 new barrows and 2 watering cans Carl to send group invoice to Norman so that he can take on payment / collection Ali thanks to Norman for doing accounts	Kev proposes fees reduce – not seconder Normans proposal Agreed Agreed. Carl to action
5	Election of officer bearers There has been no new people come forward to date. Norman propose a change the constitution so that if that nobody comes forward then the existing post holders can remain in office if the agm agrees.   As this proposal was not given to the members ahead of the meeting it will be proposed now and if there are any concerns [within 2 weeks] then it can be reviewed. on re-election of office bearers Kev L puts himself forward for chairs role. Ali and Kev both stand for role of chair. Ali and Kev leave the room whilst group discuss role Election Chair – Alistair Macleod Secretary -  Vacant (carl acting Treasurer - Norman Vice Chair - Carl Any other committee members Group will continue to keep it open for other members to join	Proposes to change the constitution Group elect ali as chair and thank Kev for
6	Other i)        Polytunnel use Allocation of plots should take place in Jan. Spaces need signs to show which holders have space ii)      Edible Routes – lost one at Bankie Park – to be replaced ASAP. iii)    In Bloom – pittenweem road, ordered new lamppost displays and replant. 3BCDT didn’t get a grant. Mikes fruit trees have been replanted at Fowler street. iv)    Allotments Diary 2015 Work days – mix up days so that there are some evenings in the summer. Put jobs list up on notice board and via email. Harvest festival – invite pittenweem along (john moist) Harbour festival – stall – need volunteers and donations of plant 30th May. Cakes and sellable items Judging visit – July TBC Crail Harvest festival Skillshare – ask Tracey if she would be willing to think about what this could look like. Norman suggests that we could do a series of garden related skillshare activities at the dreelside halls. Ideas include Composting / weed control- rennie happy to continue Disease and pest control Planning your plot / crop rotation Grafting and fruit trees Propagation and Winter growing Permaculture - tracey Edible Routes New polytunnel – 6meter polytunnel, 1.5 meter plots Old polytunnel - .75cm to start going up to 1.5m Vinyl Laminate table Repair needed on door / new door Rennie to look at polytunnel tear and a annual assessment of their condition done 2nd polytunnel still needs -	Buy polytunnel repair tape Drill new holes for pins and fix location bars
7	AOCB Plots – Concern raised over 3 plots that are not being worked and are causing issues to neighbours. Reminder email about options for sharing plots and possible assistance from Wade Blight – Kev raises that blight is now a regular feature of growing tomatoes in the polytunnel and we should not expect any decent harvest under current conditions. Judith says that the polytunnel needs to be vented each day (depending on conditions) to avoid this. Kev suggests that option for spraying is used. This could be better managed by providing guidance for use and dealing with blight as a group or spraying with Waiting list – Jeff Barker has asked if he is still on the waiting list Blogger – can the blogspot be re-newed and review Flyer – renew and update with edible routes -  two sided with A5 Website – update with new info	Kev to research management of polytunnel by spray Need more advice on how to manage a polytunnel Norman suggest that chemical treatment of whole allotments is discussed at the next AGM Ali Ali Kev
8	Time and date of next meeting 2 months TBC