Meeting: Annual General Meeting Anstruther and
District Allotments Association
Venue: Dreel Tavern
Date:
30/4/2015
Item
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Notes
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1
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Welcome,
introductions and apologies
Judith, Rene, Kev C, Kev L, Norman, Carl and
Ali
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2
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Minutes
from previous AGM meeting – approved
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3
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Chairs
report
Circulated
previously. Ali read from it
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Rennie
suggest that the Waid must be commended for their work - agreed
Carl
notes that it is the year of food and drink for Scotland
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4
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Finance
Presentation
of accounts by Norman
Quite
a bit of money comes from Floral fund which is from Fife council and managed
by Carl.
Ali
has fundraised for edible routes which still has £160 surplus.
General
fund is our main interest as it covers ground rent, maintenance
Start
of year £508. End of year £612
Proposes
fees stay the same for the year ahead.
However,
the new lease it’s still to be finalised and these costs may need changing
later. If lease is not renewed then funds would be returned
Judith
asks if we can purchase 2 new barrows and 2 watering cans
Carl
to send group invoice to Norman so that he can take on payment / collection
Ali
thanks to Norman for doing accounts
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Kev
proposes fees reduce – not seconder
Normans
proposal Agreed
Agreed.
Carl to action
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5
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Election
of officer bearers
There
has been no new people come forward to date.
Norman
propose a change the constitution so that if that nobody comes forward then
the existing post holders can remain in office if the agm agrees.
As
this proposal was not given to the members ahead of the meeting it will be
proposed now and if there are any concerns [within 2 weeks] then it can be reviewed.
on
re-election of office bearers
Kev
L puts himself forward for chairs role. Ali and Kev both stand for role of
chair. Ali and Kev leave the room whilst group discuss role
Election
Group
will continue to keep it open for other members to join
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Proposes
to change the constitution
Group
elect ali as chair and thank Kev for
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6
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Other
i)
Polytunnel
use
Allocation
of plots should take place in Jan. Spaces need signs to show which holders
have space
ii)
Edible
Routes – lost one at Bankie Park – to be replaced ASAP.
iii)
In
Bloom – pittenweem road, ordered new lamppost displays and replant. 3BCDT
didn’t get a grant. Mikes fruit trees have been replanted at Fowler street.
iv)
Allotments
Diary 2015
Work
days – mix up days so that there are some evenings in the summer. Put jobs list
up on notice board and via email.
Harvest
festival – invite pittenweem along (john moist)
Harbour
festival – stall – need volunteers and donations of plant 30th
May. Cakes and sellable items
Judging
visit – July TBC
Crail
Harvest festival
Skillshare
– ask Tracey if she would be willing to think about what this could look
like. Norman suggests that we could do a series of garden related skillshare
activities at the dreelside halls. Ideas include
Composting
/ weed control- rennie happy to continue
Disease
and pest control
Planning
your plot / crop rotation
Grafting
and fruit trees
Propagation
and
Winter
growing
Permaculture
- tracey
Edible
Routes
New
polytunnel – 6meter polytunnel, 1.5 meter plots
Old
polytunnel - .75cm to start going up to 1.5m
Vinyl
Laminate
table
Repair
needed on door / new door
Rennie
to look at polytunnel tear and a annual assessment of their condition done
2nd
polytunnel still needs -
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Buy
polytunnel repair tape
Drill
new holes for pins and fix location bars
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7
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AOCB
Plots
– Concern raised over 3 plots that are not being worked and are causing
issues to neighbours.
Reminder
email about options for sharing plots and possible assistance from Wade
Blight
– Kev raises that blight is now a regular feature of growing tomatoes in the
polytunnel and we should not expect any decent harvest under current
conditions. Judith says that the polytunnel needs to be vented each day
(depending on conditions) to avoid this. Kev suggests that option for
spraying is used. This could be better managed by providing guidance for use
and dealing with blight as a group or spraying with
Waiting
list – Jeff Barker has asked if he is still on the waiting list
Blogger
– can the blogspot be re-newed and review
Flyer
– renew and update with edible routes -
two sided with A5
Website
– update with new info
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Kev
to research management of polytunnel by spray
Need
more advice on how to manage a polytunnel
Norman
suggest that chemical treatment of whole allotments is discussed at the next
AGM
Ali
Ali
Kev
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8
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Time
and date of next meeting
2
months TBC
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